Purchasing – Current IFBs and RFPs

All bids and proposals are due in the Procurement Division Office, P.O. Box 4000, 44865 Loudoun Water Way, Ashburn, Virginia, 20146 until, but no later than the time and date listed. In the event that Loudoun Water offices are closed due to inclement weather and/or emergency situations at the time set aside for a pre-bid meeting and/or the published bid opening or for a pre-proposal meeting and/or receipt of proposals, the pre-bid meeting, pre-proposal meeting and/or published due date will default to the next open business day at the same time.

IFBs/RFPs are provided online in PDF format (unless otherwise stated) for viewing or for download:

• THE IFB/RFP is hyperlinked, interested Bidders/Offerors may click on the IFB/RFP number to obtain a copy of the solicitation by using the free Adobe® Acrobat® Reader which allows you to view and print PDF files. 
• For questions on a specific IFB/RFP please call 571.291.7700 and ask for the staff member listed on the IFB/RFP.

DISCLAIMER: Information obtained on this web site is provided solely as a convenience to potential bidders and offerors, and such bidders and offerors assume all risks associated with using this site. Additionally, by downloading the solicitations contained herein you hereby agree not to alter the contents of the document in any way. Electronic responses will not be accepted. Further, by downloading the IFB or RFP documents from this site, you agree that you are responsible for obtaining any addenda that may be issued. In the case of an inconsistency between information on this site and the written document, the written document shall prevail. Downloading RFPs, IFBs and specifications from this site constitutes agreement that you are fully responsible to advise Loudoun Water’s Procurement Division that you have obtained this document. Please send your contact information to the staff member listed on the IFB/RFP. Failure to notify Loudoun Water may result in you not being notified of any addenda. Failure to acknowledge all addenda would result in rejection of your response as non-responsive.

VENDOR APPLICATION: Loudoun Water maintains a mailing list as part of its competitive bidding and competitive negotiation processes for procurement of goods, services, and construction. The application is available on this site for viewing and/or printing. To be added to our list of possible vendors, you may download the Vendor Application and W-9 form. The application and W-9 may be mailed to the address provided on the application.

NOTE: Changes and addenda to the solicitation may occur prior to bid/proposal closing and/or opening. It is the Bidder and/or Offeror responsibility to check this listing frequently.

AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA

Effective July 1, 2010, the Code Of Virginia required that to be eligible for award, any bidder or offeror organized as a stock or non-stock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership must be authorized to transact business in the Commonwealth of Virginia as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law.

Code of Virginia 2.2-4311.2

All bidders/offerors shall include in its bid/proposal the identification number issued to it by the State Corporation Commission (“SCC”). (This is NOT the business license or contractor’s license number.) Any bidder/offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law shall include in its bid or proposal a statement describing why the offeror is not required to be so authorized. Any bidder/offeror described herein that fails to provide the required information shall not receive an award unless a waiver of this requirement and the policies and procedures established to implement this section is granted by the General Manager.

Virginia Public Procurement Act (VPPA): http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+2.2-4300

The purpose of this chapter within the Code of Virginia is to enunciate the public policies pertaining to governmental procurement from nongovernmental sources, to include governmental procurement that may or may not result in monetary consideration for either party. This chapter of the Code of Virginia shall apply whether the consideration is monetary or nonmonetary and regardless of whether the public body, the contractor, or some third party is providing the consideration.

Bids/Proposals provided online are in Adobe Acrobat format and require an Acrobat Reader to download. Download Acrobat Reader now.