Loudoun Water accepts two types of easement submissions:
- Loudoun Water Only Deed of Easement
- Joint Loudoun Water – Loudoun County Deed of Easement
The language used for the Loudoun Water portion of deed is the same for both, but Loudoun Water’s easement deed is a part of the County’s standard easement forms, processes and requirements.
Per the Loudoun Water Engineering Design Manual (EDM), recordation of Loudoun Water’s easements are required prior to construction permit issuance however, Loudoun Water may consider in limited circumstances deferral of its easement(s) with the following limitations:
- Deferral may be considered for onsite easements only when no other properties outside of the developer’s ownership and control are impacted (e.g. offsite easements).
- Under no circumstance will Loudoun Water allow off-site easements to be deferred.
- Sites with active water and/or sanitary sewer lines that are proposed to be relocated will not qualify for on-site easement deferral.
- Non-residential projects must have 100% guarantee posted and no reductions until recorded documents have been received by Loudoun Water.
- Reductions to the financial guarantees will not be allowed until a copy of the recorded onsite easement documents from the County courthouse have been received by Loudoun Water.
- The Record Drawing process will not be initiated without the recorded onsite easement documents.
If a deferral request is warranted for onsite easements only, the request should be submitted with the documents uploaded as part of the construction permit package submission. Requests must come from the developer/property owner and include an explanation justifying the reason for the deferral. The deferred easement(s) must be recorded, and an electronic copy of the recorded document be provided to email@example.com.
LOUDOUN WATER ONLY DEED OF EASEMENT
Draft deeds and plats may be submitted directly to Loudoun Water after approval of the construction plans. Once the Loudoun Water project engineer has reviewed and approved the draft, a signature set can be submitted to Loudoun Water.
- Submit draft deeds and plats to firstname.lastname@example.org after construction plan approval. Loudoun Water will review in 10 working days.
- Once the Loudoun Water project engineer has approved the draft deeds and plats, a signature set can be submitted to Loudoun Water. Loudoun Water will review and sign in 5 working days.
- Residential Projects-Loudoun Water must receive recorded onsite easements as part of or simultaneously with the plat of subdivision.
Signature set submission includes a hard copy of the original deed with all signatures except Loudoun Water, along with one full size plat with blue ink signatures. In addition, a pdf of the signed deed and plat should be submitted to email@example.com. The hard copy documents are to be delivered to the attention of Loudoun Water Land Development Administration.
Once the deed has been signed by Loudoun Water, the point of contact listed will be notified to pick up the deed and plat and have it recorded at the County Clerk’s Office. A copy of the recorded documents should be uploaded with the Loudoun Water Construction Permit Submission Package.
JOINT LOUDOUN WATER – LOUDOUN COUNTY DEED OF EASEMENT
- All drafts will follow the Loudoun County process.
- After comments have been addressed on the deeds and plats and the County Attorney has issued an approval memo for the deed and plat, the signature set can be submitted to Loudoun Water for signature.
- Loudoun Water requires one copy of the deed with original signatures and one full size plat with blue ink signature. Include County Attorney Approval memo signifying approval of the deed. In addition, a pdf of the signed deed and plat should be submitted to firstname.lastname@example.org. The documents are to be delivered and/or addressed to the Loudoun Water Land Development Administration. Loudoun Water requires up to 5 working days to review and sign.
- After Loudoun Water has signed the deed the point of contact listed will be notified to pick up the deed and plat to route to the County for their signature and courthouse recordation. Recorded easement documents will be uploaded with the Construction Permit Submission Package.